Payroll and Accounts Payable Clerk

This position has been filled

Payroll and Accounts Payable Clerk

General Summary of Duties

The City of Lowell seeks to fill a Payroll and Accounts Payable position in the Administration Department. This position will process payroll in accordance with the City of Lowell’s pay schedule, ensuring accuracy and timeliness of all data. Adjust deductions, create manual checks as necessary, review W-2’s and quarterly tax reports for accuracy. Process all vendor and employee expense payments via check or ACH using the accounts payable system. Ensure appropriate approvals and interact with vendors and employees to obtain required documentation. Complete sales and use tax reporting and maintain documentation for Form 1099 reporting. Take complete ownership of both of these major processes. Interact with internal and external auditors when necessary.

Essential Duties and Tasks: Payroll
• Process payroll in accordance with pay schedule.
• Manage Southern Software Payroll system i.e. verify time-keeping data entry from supervisors and employees to ensure accuracy.
• Maintain accurate and complete payroll records.
• Answer payroll questions and resolve errors.
• Ensure all HR policies are strictly adhered to with respect to payroll administration.
• Adhere to all State and Federal payroll laws.
• Complete all state, federal, insurance payroll reports i.e. Department of Labor Statistics and State of NC Multiple Worksites Reports.
• Complete surveys and audits as necessary i.e., Workers Compensation Audits.
• Prepare ad hoc reports as requested by the City Manager.
• Perform other related duties as assigned.
• Work with Human Resources Director and City Manager to implement new processes to gain efficiencies.

Essential Duties and Tasks: Accounts Payable
• Ensure all accounts payable invoices have the necessary authorization and supporting documentation per policy.
• Adhere to accounts payable deadlines to avoid late fees EEO/AA.
• Code bills with the correct General ledger expense account numbers.
• Ensure proper completion and approval of employee expense reports prior to paying.
• Research and resolve all discrepancies before paying bills.
• File all Accounts Payable related documents and maintain vendor files in an organized manner.
• Obtain W-9 from new Vendors to enter into accounting system and utilize the system’s reporting capabilities for year end 1099 Misc. reporting.
• Complete E-585 to the State annually for Sales taxes paid throughout the fiscal year for reimbursement.
• Perform other related duties as assigned.
• Work with Finance Director and City Manager to implement new processes to gain efficiencies.
• Coding and entering cash disbursements and cash receipts

Additional Job Duties
Perform additional duties as requested by the City Manager.

Knowledge, Skills, and Abilities
• Ability to work well independently and with others.
• High degree of accuracy and attention to detail.
• Strong communication skills, written and verbal.
• Organizational and time management skills.
• Knowledge of Federal and State employment laws, sales and use tax laws.
• Ability to prepare and maintain accurate records and reports.
• Ability to contribute to a welcoming and inclusive workplace through positive contributions, supporting a culture of respect, and valuing the differences and efforts of all team members.
• Ability to exercise initiative and independent judgment; and
• Ability to attend work regularly.

Physical Requirements
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable the individual to perform the essential functions in accordance with applicable legal requirements.

• Physical demands: While performing duties of job, employees are occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close, distance, color, and peripheral vision; depth perception; and the ability to adjust focus.
• Work environment: The noise level in the environment is usually minimal.

Required Education and Experience
• Two-year degree in accounting, business, or related field.
• Experience processing full payroll cycle.
• Accounts payable experience.
• Maintain a high degree of confidentiality.
• Windows and Excel proficiency
• Experience with financial accounting software, preferably Southern Software

Desired Qualifications
Knowledge of general ledger accounting systems

Job Open Date


Earliest Close Date

Until Filled

Salary Grade 12: Hiring Range $41,050 – $63,628 annually, commensurate with qualifications.
City of Lowell offers a comprehensive benefits program. Applications can be found and submitted online at or at City Hall. Email resume and cover letter to: Mail applications to: City of Lowell, Attn: Cheryl Ramsey, Human Resource Officer, 101 W. First Street, Lowell, NC 28098. The City of Lowell is an Equal Opportunity Employer.

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